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Privacy Policy

Last updated: April 2026

Privacy Policy

Last updated: April 2026

1. Who We Are (Controller)

UI DESIGNS is a freelance web design and managed hosting service operated by Danny Vincent, a sole trader based in Bournemouth, United Kingdom.

For the purposes of UK data protection law, UI DESIGNS acts as the Data Controller for personal data collected through this website and for our own business administration.

Data Controller vs Data Processor

UI DESIGNS acts as the Data Controller for personal data collected directly from you, including when you:

  • contact us;

  • request a quote;

  • subscribe to newsletters; or

  • become a client.

When we host or maintain a website on behalf of a client and process personal data for that client (such as form submissions, customer data, or Admin Panel content), UI DESIGNS acts as a Data Processor.

In these cases:

  • the client acts as the Data Controller; and

  • UI DESIGNS processes data only on the client’s documented instructions.

This relationship is governed by our Service Agreement and Terms of Service.

2. Who This Policy Applies To

This Privacy Policy applies to:

  • visitors to uidesigns.co.uk;

  • prospective clients requesting information or quotations;

  • newsletter subscribers; and

  • active clients receiving services or using our Admin Panel.

3. Personal Data We Collect

A. Contact & Enquiry Data

We may collect:

  • name;

  • email address;

  • phone number; and

  • project details submitted via forms or email.

B. Client Services & Account Data

Where applicable, we may collect:

  • client contact details and communications;

  • billing and invoice records;

  • Admin Panel account details;

  • IP address logs and security/access logs; and

  • website content or media uploaded by the client.

C. Technical & Usage Data

We may automatically collect:

  • IP address;

  • browser type;

  • device information; and

  • basic website usage information (subject to cookie preferences).

D. Cookie & Consent Data

We may collect:

  • cookie identifiers and similar online identifiers; and

  • cookie consent preferences and consent records.

E. Payment Data Boundary

Payments and subscriptions are processed securely via Stripe.

UI DESIGNS does not store payment card details.

Our contact forms do not support file uploads.

Admin Panel & Client Website Data

Clients on an active Care Plan may receive access to our proprietary Admin Panel.

To provide support and maintenance, authorised UI DESIGNS personnel may access:

  • Admin Panel data;

  • analytics and form submissions;

  • website files and databases; and

  • hosted content required to deliver services.

We only access client data where necessary to:

  • provide contracted services;

  • perform maintenance;

  • respond to support requests; or

  • maintain system security.

We do not use client data for unrelated marketing purposes.

4. How We Use Personal Data

We use personal data to:

  • respond to enquiries and provide quotations;

  • deliver contracted services and support;

  • manage hosting, maintenance, and Admin Panel access;

  • send newsletters and marketing communications;

  • process payments and subscriptions;

  • issue invoices and maintain records;

  • maintain platform security and performance; and

  • comply with legal, accounting, and tax obligations.

5. Lawful Bases For Processing

Depending on the circumstances, we rely on the following lawful bases under UK GDPR.

Contractual Necessity

To provide requested services or fulfil contractual obligations.

Legitimate Interests

To:

  • operate and improve our services;

  • respond to enquiries;

  • maintain security;

  • prevent abuse; and

  • manage our business operations.

Legal Obligation

To comply with legal, accounting, and tax requirements.

Consent

For:

  • non-essential cookies and analytics; and

  • marketing communications where consent is required.

6. Marketing & Newsletters

If you subscribe to our newsletter, we may send occasional marketing communications.

  • We use double opt-in subscription confirmation.

  • Every marketing email includes an unsubscribe link.

Unsubscribing from marketing communications does not affect essential operational emails sent to active clients.

7. Cookies, Consent & Google Analytics

Cookie Categories

We use the following cookie categories:

Essential Cookies

Required for website functionality and security.

Functional Cookies

Used to support user preferences and website features.

Analytics Cookies

Used to understand website usage and improve performance.

Analytics Provider

We use Google Analytics 4 (GA4).

We do not enable advertising features such as:

  • Google Signals;

  • remarketing; or

  • ads personalisation.

Consent Model

Analytics cookies are only activated after consent is provided via our cookie banner.

We use Google Consent Mode to ensure analytics behaviour respects your consent choices.

Cookie Consent Tool

We use a custom cookie consent manager which records:

  • consent status;

  • selected cookie categories; and

  • consent timestamps.

You may change or withdraw your cookie preferences at any time using the “Cookie Settings” link available on the website.

8. Third-Party Processors

We use trusted third-party providers to operate our services and infrastructure.

Depending on how you interact with us, these providers may process personal data on our behalf.

Key Providers

Stripe

Payment processing and subscription management.

Resend

Email delivery and newsletter communications.

Emergent.sh

Hosting and infrastructure services.

IONOS

Email, infrastructure, and related technical services.

Google Analytics

Website analytics and usage insights (only after consent).

We may also share data where necessary with professional advisers or where required by law.

Appropriate contracts and safeguards are maintained with relevant providers.

9. International Transfers

Some third-party providers may process personal data outside the United Kingdom, including in the United States.

Where international transfers occur, we implement appropriate safeguards, including:

  • Standard Contractual Clauses (SCCs); and

  • other recognised transfer mechanisms where applicable.

You may contact us for further information regarding international transfer safeguards.

10. Data Retention

We retain personal data only for as long as reasonably necessary.

Retention Periods

Data TypeRetention PeriodEnquiry DataUp to 12 monthsMarketing DataUntil unsubscribedEmail CorrespondenceUp to 7 yearsFinancial RecordsMinimum 7 yearsServer & Access LogsApproximately 30 daysClient Project DataDuration of active services

Data Deletion After Service Ends

Following cancellation or termination of hosting services:

  • website files and databases are typically deleted from live systems within 30 days;

  • residual copies may temporarily remain within backup systems; and

  • clients requesting a code transfer will receive an export prior to deletion.

Data may be retained longer where legally required.

11. Your Rights

Under UK GDPR, you may have the right to:

  • access your personal data;

  • correct inaccurate data;

  • request deletion of your data;

  • restrict or object to processing; and

  • request data portability where applicable.

To exercise your rights, contact:

We may request identity verification before releasing personal data.

We aim to respond within 30 days.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

12. Security

We implement appropriate technical and organisational measures designed to protect personal data against:

  • unauthorised access;

  • loss;

  • misuse;

  • alteration; and

  • unauthorised disclosure.

However, no method of transmission or storage can be guaranteed as completely secure.

13. Children’s Data

Our services are not intended for individuals under the age of 18.

We do not knowingly collect personal data from children.

14. Changes To This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on this page.

15. Contact

For questions regarding this Privacy Policy or your personal data, contact:

If you have any questions about this privacy policy, please contact us at info@uidesigns.co.uk.